What is the safest way to keep company papers and documents secure

It is common for businesses to deal with sensitive information ranging from personal data relating to clients to the company’s future plans. Ergo, handling and managing these documents in the safest way possible is vital. Here are some of the safest ways to keep documents secure:

Securely share files
Although securing documents with a password is recommended, sharing these documents securely can improve security. Some of the ways include:
•    Dropbox – if you have a Dropbox Pro account, you can secure documents and files with a password. Only people who have the link and password can access these files.
•    Off the Record – this refers to a messaging feature where messages are encrypted before being sent.

 Secure paper document storage
Physical documents should be securely stored. Besides putting them in a filing cabinet, other safety measures should be followed. Some companies prefer hiring document storage companies or investing in secure offsite storage.

Always backup documents
It is essential to scan physical documents and backup digital documents just in case. Securing these documents on a password-protected hard drive or remote backup services is advisable. You can recover vital information with a backup in case original documents are stolen, deleted or corrupted.  

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